LUXOPHY

Phase XLVII / Live RFQ Protocol

One requirement.
Controlled competition.

The Luxophy RFQ protocol converts a buyer requirement into a comparable international sourcing exercise without allowing suppliers to redefine the commercial problem.

RFQ doctrine

CONTROL THE SPEC.
THEN COMPARE THE WORLD.

Supplier quotations are useful only when they answer materially the same question. Luxophy freezes the specification before price competition begins.

The live transaction sequence

01

Capture Requirement

Buyer, use case, destination, quantity, target date and commercial constraints.

INTAKE
02

Build the Specification

Materials, dimensions, construction, hardware, finishing, branding and packaging.

SPEC
03

Select Sourcing Lanes

Choose countries and qualified factories with a category-specific reason to compete.

INVITE
04

Issue Comparable RFQ

Same quantities, assumptions, deadline and Incoterm requested from each supplier.

COMPETE
05

Normalize Economics

Translate quotes into comparable landed and risk-adjusted transaction economics.

NORMALIZE
06

Run Competition Board

Price is scored beside quality, lead time, terms, evidence and execution risk.

DECIDE
07

Structure the Deal

Prefer deposits, back-to-back commitments and staged exposure before production.

CONTROL

Mandatory RFQ fields

APRODUCT

SKU, product name, reference images and intended use.

BMATERIAL

Leather type, grade, thickness, lining and material restrictions.

CCONSTRUCTION

Dimensions, stitching, edge treatment, reinforcement and tolerances.

DHARDWARE

Metal specification, finish, branding and corrosion expectations.

EBRANDING

Logo method, position, artwork responsibility and approval process.

FPACKAGING

Dust bags, boxes, inserts, labelling and destination requirements.

GCOMMERCIAL

Quantity breaks, currency, Incoterm and requested validity.

HEXECUTION

Sample date, bulk lead time, inspection and shipping readiness.

Supplier Competition Board / weighted decision

LANDED ECONOMICS — 25%Comparable transaction cost after logistics and commercial adjustments.
QUALITY EVIDENCE — 20%Sample, material and process evidence against the controlled specification.
LEAD TIME — 15%Ability to meet the required commercial delivery window.
COMMERCIAL TERMS — 15%MOQ, deposits, payment milestones and quote discipline.
EXECUTION RISK — 15%Reliability, documentation, compliance and transaction complexity.
STRATEGIC FIT — 10%Value of the relationship for Luxophy's resilient supplier portfolio.
RED FLAG 01

Specification Drift

A supplier quietly changes materials or construction to appear cheaper.

DISQUALIFY / REQUOTE
RED FLAG 02

False Comparability

Different Incoterms, quantities or packaging assumptions.

NORMALIZE FIRST
RED FLAG 03

Unfunded Production

Luxophy finances inventory without validated downstream demand.

RESTRUCTURE
RED FLAG 04

Unverified Claims

Certification or capacity statements are treated as facts without evidence.

VERIFY

Phase XLVII conclusion

THE RFQ IS NOT
A PRICE EMAIL.

It is the operating instrument that controls specification, creates comparable competition and protects capital before a supplier is selected.